DATES

ENTRY FEES

CONDITIONS OF ENTRY

ENTRY
1.1. Entry fees are not refundable and non-transferrable.
Entry Fees
– $50 per artwork
– $30 RQAS Brisbane Branch Members

1.2. Entry forms can be completed either:
• on the RQAS website,
• emailed to: entries@rqas.com.au
• or are to be returned to RQAS Brisbane Gallery at Unit 3, 162 Petrie Terrace Brisbane.
1.3. The RQAS will email you to confirm if your artwork has been selected as a finalist or not, or if we need further information about your entry. Only finalists will have their work exhibited in the Gallery.
1.4. High Resolution Image(s) of your work must be provided for your entry to be accepted. Images must be submitted as a digital jpeg or png file. Save the file as “yourname_artworktitle”.
1.5. Artists are permitted to enter a maximum of 4 works.

MEDIA
2.1. This exhibition accepts 2D drawings in media including (but not limited to) pencil, graphite, charcoal, pen or ink.
2.2. Entries must be monochromatic with tonal gradations derived from the chosen medium. A small amount of colour may be used to enhance the drawing; however, this must be kept to a minimum. Drawings in multiple colours using coloured pencil, coloured inks, or drawings using washes where the majority of the work is in colour are not permitted.
2.3. This exhibition does not accept entries that were completed in whole or in part by Artificial Intelligence (AI).

ELIGIBILITY
1.1. Artwork must not have won a prize in any other competition.
1.2. Artwork must not have been a finalist in a previous RQAS sponsored competition (i.e. judged)
1.3. Artwork must be for sale. Artists aged 17yrs or under DO NOT have to list their artwork for sale but must notify gallery at time of entry.

SIZE
4.1 Artworks must not exceed 1.53m in width, including the width of the frame.
4.2 All works must not weigh more than 15kgs and able to be easily and safely carried by 1 to 2 people
4.3 May be made up of multiple panels, providing all panels still fit within the size restrictions noted above.

PERMISSIONS & COPYRIGHT
5.1. Exhibitors agree to grant RQAS Brisbane a non-exclusive, sub-licensable, worldwide, perpetual and irrevocable license to exercise copyright in your artwork for the purposes of administering, promoting and providing information about the exhibition. This includes producing photographs, catalogues and advertising for promotional purposes
5.2. Entries must be the original work of the exhibitor, and not infringe the copyright, moral rights, or other rights of any third party. Entries should also adhere to Indigenous Cultural and Intellectual Property protocols.
5.3. If you are submitting an artwork of a personality, the entrant must have the subject’s consent to enter the artwork in this exhibition including ensuring they understand the artwork may be displayed to the public.

PRESENTATION
6.1 The work must be suitably presented and ready to be safely displayed with the appropriate hardware (6.3), as well as being clean and dry. Damaged artworks/frames will not be able to be placed on display.
6.2 Any artwork not clean or professionally finished will not be able to be placed on display. This includes but is not limited to stretched canvas edges being painted in the round or in a solid colour. Stretched canvas must be square. Refer to framing guidelines.
6.3 Framed artworks and works on canvas (or otherwise mounted) must be ready to hang on the wall using large “D” rings placed approximately 5cm from the top of the frame. Wire or string is not required. Refer to framing guidelines.
6.4 Your artwork must be clearly labelled on the back with your name and contact details.
6.5 Artworks will only be displayed at the absolute discretion of the RQAS Brisbane Gallery. We will not display any artwork deemed unsafe, offensive, or unsuitable.
6.6 Multi-panelled artworks must include a picture of the assembled work with clear instructions for installation.
6.7 Any questions artists have during installation must be addressed to the Director of Gallery Operations or their representative.

SELECTION, JUDGING AND PRIZES
7.1. A selection process will be conducted by a qualified selection panel which includes the exhibition judge/s
7.2. After submissions have been processed, all artists will be emailed to advise if they have been selected as a finalist or not. Only finalists will have their work exhibited in the exhibition
7.3. Prizes to the value of:
First $1200
Second $600
Third $400
People’s Choice Winner will receive a 1yr Membership to RQAS Brisbane. Announced at the end of the exhibition

7.4. The judge’s decision is final and no correspondence will be entered into.

DELIVERY, INSTALLATION & PICK-UP
8.1 Artworks to be delivered to the RQAS Brisbane Gallery on Tuesday, 16th February 2027 between 10am – 12pm. If you cannot deliver at this time, please contact the gallery to make alternative arrangements.
8.2 Entries are accepted, displayed, and returned at the owner’s risk. Freight and insurance are also the owner’s responsibility. All care will be taken, but no responsibility accepted for loss or damage.
8.3 Artworks cannot be delivered by post. A courier can deliver your artwork at the specific delivery times above.
8.4 If you are a finalist and your artwork is not delivered within the times allowed it will not be hung in the exhibition.
8.5 Any questions artists have during installation must be addressed to the Director of gallery operations or their representative.
8.6 Artworks must be made available for the full duration of the exhibition Friday, 19th February to Thursday, 25th March 2027 and may only be picked up when the exhibition has finished.
8.7 Pick-up of Artworks will be from RQAS Brisbane Gallery on Tuesday, 30th March 2027 between 10am – 12pm.
8.8 Works not collected within three months of the exhibition closing date may be disposed of at the discretion of the RQAS Brisbane Branch Committee.

SALES
9.1 Artwork must be for sale. Please allow for RQAS commission and any applicable GST when setting price.
9.2 The gallery will charge 27.5% commission (including GST) on all sales.
9.3 Artists will be paid for any sales after the end of the exhibition OR when artworks have been paid in full.

GENERAL
10.1 All entrants and their guests must book into any events associated with the exhibition and purchase a ticket if they wish to attend. Attendance to the exhibition is free outside of ticketed events.
10.2 Should any dispute arise where no specific ruling is laid down the RQAS Brisbane Branch committee’s decision is final.

Finishing and Professionalism for Artwork Entered into RQAS Exhibitions

When entering artwork into RQAS exhibitions, the artworks need to be presented and finished in a professional manner. This helps the gallery to create a cohesive exhibition with a professional look, as well as ensuring the hanging process is easy and safe for our staff and volunteers.

PLEASE REFER TO THE EXHIBITION TERMS & CONDITIONS FOR MINIMUM FRAMING REQUIREMENTS.

Artworks must be clean, dry and professionally finished before being delivered to the gallery. This includes cleaning the glass and wiping off any dust that may have accumulated while in storage.

To download guidelines and view images please click here

Painted Edges & Framed Works

If works on stretched canvas are not framed the edges of the canvas must be cleanly finished. Artists may choose to paint the edge a single colour such as grey or a colour that complements the artwork, see  Figure 1, or you may complete the artwork in the “round” as in Figure 2. In the “round” means to extend the painting around the edge of the canvas. Essentially, the edges should not have random marks, such as fingerprints or paint drips.

D Rings

Framed artworks and works on canvas (or otherwise mounted) must be ready to hang on the wall using medium or large sized “D” rings placed approximately 5-10cm from the top of the frame. Attach hooks facing upwards and on the outside of the canvas frame, as pictured in Figure 3. Wire or string is not required. However, if you would like to add wire or string, please see Figure 3. As you can see the wire is further down the canvas and is not attached to the top “D” ring.

Squaring Up

To determine if a rectangular or square canvas is “square” or “squared up”, measure the diagonal of the canvas/artwork, and it should be the same length both ways. Please refer to Figure 4.

Foxing & Mould

Foxing is an age-related process of deterioration that causes spots and browning and can appear as brown, yellow, or red stains on the paper or canvas. If it appears on an artwork mat, the work must be reframed with a new mat. If it appears on the canvas or paper, it must be treated and repainted, so it is not visible.

Artwork Labels

Clearly mark the artist’s name, contact details, the title of work, and price on an artwork label, to be placed on the back of the work. We need this information to easily identify your artwork before the exhibition labels (didactics) and catalogue are printed for the exhibition. Some artists choose to write this information on the back of the frame/canvas directly. You may also choose to include this on a removable/temporary label, or on a permanent label or “Certificate of Authenticity”.